Class XII – AWS – Formal Invitations & Replies

Class XII – AWS – Formal Invitations & Replies
Extending invitations to their friends and relatives on the occasions like marriage, birthday, engagement, death, public function etc. is a part of social etiquettes. It can be in the form of an invitation card which is a formal way of inviting people or it can be in the form of a note or a letter which is a more informal way of inviting somebody.
Features of a Formal Invitation
1. It is a single sentence presentation.
2. It is written in the Third person.
3. There is no signature.
4. The address is written at the bottom of the invitation.
5. The date of writing is not given.
6. The Simple Present Tense is used.
7. The lay out of the letter is such that each of the following is written in a separate line:
(a) name of the host
(b) the Standard expression
(c) the reason of the invitation
(d) Day, date and time of the event.
(e) venue of the event
8. Inline commas are used.
9. Skip end of line punctuation.
Format of a Formal Invitation
1. Name(s) of the Host(s)
2. Standard expression: (Select any one of the following expression)
(a) request the pleasure of your company
(b) solicit your gracious presence
(c) cordially invite you to
(d) cordially request the honour of your presence
(e) invite you to join
(f) request your benign presence
(g) seek the pleasure of your presence
3. Purpose of the invitation (birthday/marriage/inauguration/celebration of historic day etc.)
4. Name of the honoree (birthday person, bride, groom etc.)
5. Day, date and time of the party/function /programme.
6. Name of the place location with complete address.
7. RSVP (French expression : Respndez s’il vous plait means : Respond if it pleases you. (Pronunciation= re-spawn-day-sill-voo-play)
8. Just below RSVP write the telephone/mobile No. or address of the host.
1. Name(s) of the Host(s)
2. Standard expression
3. Purpose of the invitation
4. Name of the honoree
5. Day, date and time of the event
6. Name of the place location.
7. RSVP
8. Telephone/mobile No.
or address of the host.
Q1. On behalf of your parents draft a formal invitation to be sent to your friends and relatives on the occasion of your brother’s marriage.
Mrs. & Mr. Patekar
request your benign presence
at the wedding ceremony of their son
Akhilesh
to
Akanksha
(D/O Mrs. & Mr. Sangavi)
on Sunday, 27th January, 20XX at 8.00 p.m.
at their residence.
RSVP
45-A, Malviya Nagar
New Delhi
Mob. 98427654XX
Q2. On behalf of your parents draft a formal invitation to be sent to your friends and relatives on the occasion of your brother’s fifth birthday.
Mrs. & Mr. Chawala
request the pleasure of your company
on the 5th birthday of their son
Rahul
on Monday, 28th January, 20XX at 7.00 p.m.
at Konark Hotel, M.V.Road, Delhi.
RSVP
13, Akber Bhavan
New Delhi
Q3. On behalf of the principal of your school draft a formal invitation to be sent to the parents and distinguished guests on the occasion of the annual day of your school.
The Principal, Staff & Students
Of
Kendriya Vidyalaya, R.K.Puram, NewDelhi
Solicit your gracious presence on
The Annual Day
on Sunday, 27th January, 20XX at 10.00 a.m.
at school grounds.
Shree L.K.Shah
the chairman of the Vidyalaya has kindly consented
to be the chief guest.
RSVP
Tel: 011-272356XX
Q4. Draft a formal invitation to be sent to your friends and relatives on the occasion of the inaugural ceremony of your new showroom.
M/s Goyal Brothers
request your benign presence
at the inaugural ceremony of their new showroom
Beautex
(Of readymade garments)
on Sunday, 27th January, 20XX at 11.00 a.m.
at 45,C.P.Road,New Delhi.
RSVP
Mob. 93560032XX
Q5. The Ballooning Club of India, New Delhi invites its members to visit India International Balloon Mela-20XX. Draft a formal invitation card giving necessary details.
The Ballooning Club of India, New Delhi
request the pleasure of your company
on
the inaugural ceremony of
India International Balloon Mela-20XX
on Saturday, 27th April, 20XX at 10.00 a.m.
at Safdarjung Airport.
Shree A.H. Nagar
the Dy. Chairman of BCI has kindly consented
to be the chief guest.
RSVP
Tel: 011-290316XX
Q6. On behalf of the principal of your school draft a formal invitation to be sent to the grand parents of the students on the occasion of The Grand Parents Day. Invent other details yourself.
The Principal, Staff & Students
Of
St. Foster Public School,Vijay Nagar, NewDelhi
Solicit your gracious presence on
The Grand Parents Day
on Tuesday, 25th February, 20XX at 8.00 a.m.
in the school auditorium.
Shree T.N. Goswami
the chairman of the Vidyalaya has kindly consented
to be the chief guest.
RSVP
Tel: 011-272356XX
Reply to Formal Invitations
Q1. Write a formal reply to Mrs. and Mr. Chawla accepting the invitation to attend the birthday of their son. You are Mr. Manjit Rathore. Invent other details yourself.
12th January,201X
Mrs. and Mr. Manjit Rathore thank Mrs. and Mr. Chawala for inviting them on the occasion of the 14th birthday of their son, Rahul on Monday, 28th January, 201X at Konark Hotel and inform them that they will be glad to attend the function. They wish the young boy many happy returns of the day.
Best wishes
Rathores
Q2. Write a formal reply to Mrs. and Mr. Chawla regretting your inability to attend the wedding ceremony of their son due to a prior engagement. You are Mr. M.N. Malviya. Invent other details yourself.
12th January,201X
Mrs. and Mr. M.N. Malviya thank Mrs. and Mr. Chawala for inviting them on the occasion of the wedding ceremony of their son, Abhijit on Monday, 28th January, 20XX at Ashoka Hotel. They regret that they will not be able to attend the ceremony due to a prior engagement. They wish the newly wedded couple a very happy married life.
Best wishes
Malviyas
Q3. You are Vivek Bansal, the captain of your school football team. You have received an invitation from RBS Public School, Kanpur to play a friendly exhibition match at their stadium. Write a formal reply to it.
10th August ,20XX
Vivek Bansal thanks the captain of the football team of RBS Public School, Kanpur for his invitation to play a friendly exhibition match at their stadium on 20th August, 20XX. He cordially accepts this invitation and hopes to reach Kanpur with his team on 19th August, 20XX by evening.
Best wishes
Vivek Bansal
Q4. You are Ranjan Rana. You have been formally invited to be the judge at an Inter School Debate Contest on 6th December, 20XX by the Principal of Manohar Senior Secondary School. Write a formal reply accepting the invitation.
4th August ,20XX
Ranjan Rana thanks the Principal of Manohar Senior Secondary School for inviting him to be the judge at the Inter School Debate Contest on 6th December, 20XX at 8.00 a.m. He is pleased to accept the kind invitation. He hopes he will be able to perform his duty to the utmost of his ability.
Bes

t wishes

Ranjan Rana
Q5. You are Dr. Richard Verma, a scientist at Dr. Ambedkar University, Agra. You have been formally invited to a public function as the chief guest but due to sudden illness you are unable to attend the function. Write a formal reply.
14th September,20XX
Dr. Richard Verma thanks the secretary of Lions’ Club for their kind invitation to act as the chief guest at their public function. He regrets his inability to attend the function due to his sudden illness this morning. He wishes the programme a grand success.
Best wishes
Ranjan Rana

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